Project Freight Management - The Shippers' Perspective Agenda

4 September 2017
Kuala Lumpur Convention Centre (KLCC)
Kuala Lumpur, Malaysia

Instructor: Petrus (Peter) Bouwhuis, iBrabble B.V. Education & Events

4 September 2017

08:30 – 10:00


What is project freight management?

  • Is project freight management the same as project forwarding?
  • Is the project freight industry changing?

IncoTerms and its impact

  • IncoTerms, the impact and implications
    • What is the impact on a project?
    • What are the implications on cost?

Project preparation and pricing

  • Request For Quote (RFQ)
    • What to look out for
    • How to design such request
    • What to include (and what not to include)
    • Overall strategy
  • Project objective and scope
    • The most important start of each project is to design the scrope of work
  • Project location (jobsite)
    • Not to be underestimated

10:00 – 10:30

Networking Break

10:30 – 12:00

Project Pricing

    • How do we get the total price for a project
    • Is it possible to get a turn-key price? What are the pros and cons?
    • Best Cost Management (BCM)
    • Total Cost of Ownership (TCO)
    • How about open book policy?

Logistics Service Provider

  • Choose the best party to handle the project
    • Past performances
    • Subcontractor qualification process
  • Supplier Qualification
    • Certification
    • Health & Safetly
      • HSE&S Policy
    • Financials
      • Can the company handle this size of project?
      • How about total workload?
    • Global Frame/Service Agreement
      • Why are they there?
      • Benefits
    • Project Contracts or Purchase Order
      • What is the difference (if any) and why?

12:00 – 1:00

Networking Lunch

1:00 – 3:00

Project Execution Plan

  • Project Schedule
  • What is the purpose and how does it work
  • Assess Civil Work
  • Overall Forecasting
  • Shipment planning

Communication Matrix


  • How to deal with the document distribution

IT Tools

  • Project Freight Management IT Tools
  • EDI Planning and purpose

Project Tracking

  • PFM Tool
    • Tracking of tasks versus shipments
    • Purpose of task tracking

3:00 – 3:30
Networking Break

3:30 – 5:00

Packing strategy

  • To Pack or not to Pack?
  • How to best pack

Shipping Strategy

  • Transport Modes

Risk Mitigation

  • Risk Assessment
  • Risk avoidance plan
  • Cost of Incident
  • Method Statements – (template will be if can help in future)

Project Closure

  • One of the most important steps in a project
  • Often underestimated

Lessons Learned

  • What have we learned from the project and how can this help to improve future performance

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